Data policy

Thank you for visiting the website of 3KOMMA1 Immobilienservices GmbH & Co. KG. The protection of your personal data is an important concern for us, which is why we treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration. The legal basis for data protection can be found in the German Federal Data Protection Act (BDSG), the EU General Data Protection Regulation (DSGVO) and the German Telemedia Act (TMG).

The use of our site is possible without providing personal data. Different regulations may apply to the use of individual areas of our site, which will be explained separately below. The following regulations inform you about the type, scope and purpose of the collection, use and processing of personal data as well as your rights in this regard.

If you have any questions in this regard, as well as the assertion of your objection, which is possible at any time, you can use our contact details:

3KOMMA1 Immobilienservices GmbH & Co. KG
Europaring 60
40878 Ratingen

www.3KOMMA1-services.de
info@3KOMMA1.de
02102 – 9194-0

Contact person for data protection:

Data Protection Officer
In-house lawyer Meinolf Becker
Europaring 60, 40878 Ratingen
m.becker@interboden.de | 0 21 02 – 91 94 57

Purpose-related collection, processing and use of personal data

On our website, we only collect, use and manage your personal data if there is a justified interest in the context of website operation, in particular:

for answering enquiries via e-mail or contact form. In this case, the data provided by the user is stored for the purpose of processing the enquiry. We do not pass on this data without your consent. A comparison of the data collected in this way with data that may be collected by other components of our site also does not take place; for the provision of services and/or information intended for you; for the transfer of personal data internally for administrative purposes; for the operation and administration of our websites; if you have consented to its use for the specifically stated lawful purposes. We adhere to the principle of purposeful data use and only collect, process and use your personal data for the purposes for which you have provided it to us.

Storage of personal data

In compliance with the provisions of data protection law, we will generally delete the personal data stored about you without your having to do so if knowledge of it is no longer required to fulfill the purpose for which it was stored, provided that there are no legal obligations to the contrary.

Transfer of data to third parties

Your personal data will not be passed on to third parties for purposes other than those listed below. We only pass on your personal data to third parties if:

you have given your express consent to this in accordance with Art. 6 Para. 1 Sentence 1 lit. a DSGVO, the disclosure is necessary in accordance with Art. 6 Para. 1 Sentence 1 lit. f DSGVO for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data, in the event that the disclosure is necessary in accordance with Art. 6 para. 1 p. 1 lit. c DSGVO, as well as this is legally permissible and necessary for the processing of the contract with you according to Art. 6 para. 1 p. 1 lit. b DSGVO.

Data protection for applications and in the application process

Our group of companies collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant submits relevant application documents to the data controller by electronic means, for example by e-mail or via a web form located on the website. If 3KOMMA1 concludes an employment contract with an applicant, the transmitted data shall be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If 3KOMMA1 does not conclude an employment contract with the applicant, the application documents shall be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the controller oppose deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

Use of cookies

We use cookies on our site.These are small files that are automatically created by your browser and stored on your end device (laptop, tablet, smartphone or similar) when you visit our site.Cookies do not cause any damage to your end device and do not contain any viruses, Trojans or other malware.

Information is stored in the cookie that is related to the specific end device used. However, this does not mean that we gain direct knowledge of your identity.

The use of cookies serves, on the one hand, to make the use of our offer more pleasant for you.We use so-called session cookies to recognise that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimise user-friendliness, which are stored on your end device for a certain fixed period of time.If you visit our site again to use our services, it is automatically recognised that you have already been to our site and which entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimising our offer for you. These cookies enable us to automatically recognise that you have already been to our website when you visit it again. These cookies are automatically deleted after a defined period of time.

The data processed by cookies is necessary for the aforementioned purposes to protect our legitimate interests and those of third parties in accordance with Art. 6 (1) sentence 1 lit. f DSGVO.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a notice always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

Analysis Tools Tracking Tools

The tracking measures listed below and used by us are carried out on the basis of Art. 5 para. 1 p. 1lit. f DSGVO. With the tracking measures used, we want to ensure a needs-oriented design and continuous optimisation of our website.

On the other hand, we use the tracking measures to statistically record the use of our website and to evaluate it for the purpose of optimising our offer for you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.The respective data processing purposes and data categories can be found in the corresponding tracking tools.

Use of Google Analytics with anonymisation functions

The website of the group of companies uses Google Analytics, a web analytics service provided by Google Inc ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of our websites is usually transmitted to a Google server in the USA and stored there. However, due to the activation of IP anonymisation on our websites, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. Google will use this information on our behalf for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of our website (including your IP address) by Google and the processing of this data by Google by downloading and installing the browser plug-in available at the following link: tools.google.com/dlpage/gaoptout.

You can find more information on this at tools.google.com/dlpage/gaoptout (general information on Google Analytics and data protection). We would like to point out that on our websites Google Analytics has been extended by the code "gat. anonymizeIp();" to ensure anonymised collection of IP addresses (so-called IP masking).

Data subject rights

You have the right: pursuant to Art. 15 DSGVO, to request information about your personal data processed by us. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;

in accordance with Art. 16 DSGVO, to demand the immediate correction of inaccurate or incomplete personal data stored by us;

in accordance with Article 17 of the Regulation, to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims;

in accordance with Art. 18 DSGVO, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer require the data, but you need it for the assertion, exercise or defence of legal claims or you have objected to the processing in accordance with Art. 21 DSGVO;

pursuant to Art. 20 DSGVO, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request that it be transferred to another controller;

revoke your consent at any time in accordance with Art. 7 (3) DSGVO.This has the consequence that we may no longer continue the data processing based on this consent in the future; and

complain to a supervisory authority in accordance with Art. 77 DSGVO.As a rule, you can contact the supervisory authority of your usual place of residence or workplace for this purpose.

Legal basis of the processing

Art. 6 (1) lit. a DS-GVO serves as our legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, the processing is based on Art. 6 (1) (b) DSGVO.The same applies to such processing operations that are necessary for the performance of pre-contractual measures, for example in cases of enquiries about our services.If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c DSGVO. In rare cases, the processing of personal data might become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance details or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1)(d) DSGVO.Finally, processing operations could be based on Art. 6(1)(f) DSGVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden.Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator.In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, sentence 2 of the GDPR).

Legitimate interests in processing pursued by the controller or a third party If the processing of personal data is based on Art. 6 (1) lit. f DSGVO, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our customers, tenants, users and other contacts.

Legal or contractual requirements for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of failure to provide We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her.Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.

Right of objection

You have the right to confirm, correct, update, supplement, anonymise, block, restrict or delete your collected personal data at any time. You can object to the use of your personal data by us at any time.All you need to do is send us an e-mail (see above).

Data security

We use the widespread SSL procedure (Secure Socket Layer) in connection with the highest level of encryption supported by your browser when you visit our website. As a rule, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead.You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.We also use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties.Our security measures are continuously improved in line with technological developments.

Changes to the data protection declaration

We reserve the right to change our data protection declaration if necessary.The updated privacy policy will be published on our website.Please check the relevant page regularly.Subject to applicable law, any changes will take effect as soon as the updated Privacy Policy is posted.If we have already collected information about you and/or are subject to a legal duty to inform you, we will additionally inform you of any material changes to our privacy policy and additionally ask for your consent.

Status: October 2023